Fieldtrips 2012 -2013 School Field Trip Reservations FREE School Field Trip Reservation We are no longer taking reservations over the phone. Continue reading for step by step instructions on how to make a field trip reservation for your schoool. FAQ about school reservations, click here. General information for schools with verified reservations: Schools without reservations will not be allowed to visit the Zoo for free. For the safety of our animals and your students, we limit the number of free school registrations per day. You are required to provide one adult for every five students. Chaperones must be 21 or older and stay with their students. Please understand if you show up for your field trip short even 1 chaperone you will be required to pay full admission prices for your entire group, there are no exceptions. Students and chaperones are required to wear tags with the school and teacher’s name. Students may not wear heelie shoes or bring other prohibited items. Check the Blackout Dates for unavailable days. Reservations are a first come first served basis. If you are making a reservation for the spring season, your reservation may not be processed for a few months while reservations are being processed for the fall season. How to make a reservation:Bottom of Form Email firstname.lastname@example.org with the following information: Your first and last name Your phone number (either your personal or school number) Your email address (either your personal or school email) Your school’s name, address, and district The date you would like to visit The estimated arrival time How many students will be attending Any extra chaperones or preschoolers you/the school may be paying for We will automatically set your chaperone number to fit the 1:5 ratio. These will be the adults who will receive free admission. This includes teachers. If the teachers want to be separate to supervise the chaperones, they will need to pay admission or they can use their membership if they have one. If you plan to bring extra chaperones, they will need to be paid for or they can use their individual memberships. If you are paying for extra chaperones or preschool children, please make sure to state this in your first email. Once your email has been sent, please allow up to 5 days for a response. You will know your reservation has been made when you receive a confirmation email with an order number. This 5 digit order number is all you will need to check in for your reservation. If you have an order number from previous years they will not work. You need a new number every year. Also in this email there will be your order information i.e. date, time, name, phone number, etc. Verify that this information is correct and let us know as soon as possible if changes need to be made. All rules for chaperones, teachers, and students will be in an attachment in the email. You do not need to print this off and turn it in. You may print it off and distribute to your chaperones if you prefer. Lastly, your email will identify which parking lot your school will check in at. Generally all schools will be asked to check in at the south entrance during the months of April-June, and the main entrance during the months of September-March. Bus drivers will receive free admission to the zoo. When parking in the main lot, please make sure to park as far northeast as possible. Sending an email does not mean a reservation has been made. Please wait for a confirmation number to verify your reservation has been scheduled. What to do on the day of your reservation: On the day of your field trip, check in at the parking lot stated in your confirmation email. You cannot check in until all of your chaperones are present. Please try to car pool or have chaperones ride the bus with the students to open parking spots to other schools. If you have other chaperones drive themselves, they need to check in at the same gate as the school or they will be charged admission. No exceptions. Make sure you have all students and chaperones wear name tags with the school and teacher’s names. The teacher who made the reservation needs to check in the school or send someone in their place. To check in for your school give the Guest Services employee at the window the order number. They will look up your reservation information. Then they will confirm the final amount of students and chaperones. If there are extra chaperones being paid for by the school, you can pay for them at the time of check in. If the extra chaperones are paying individually, they can do that once the check in is complete. Once we have your order number and final amount of chaperones and students matching the 1:5 ratio, you will be all set to enjoy the zoo!